What personal information do we ask for?
Whether you make an enquiry, request or booking, we will usually ask for name, address, email address and telephone number. If making a booking for travel outside the UK and the airline or supplier requests it, we will also require your passport details. For all bookings we also require the date of birth for all persons travelling. If you choose to pay by credit/debit card we will also require these details which will be destroyed once payment is taken.
Why we collect it?
We require these details in order to carry out our obligations to you and to provide an effective service, and to arrange travel and other services you are requesting. Also to communicate with you regarding your booking, to notify of any changes to our services, and to provide answers to any of your own queries. We may also need to collect more sensitive personal data such as any medical conditions, disabilities and special requirements dependant on the type of holiday you are booking. We will also use your details to provide you with information about products, services and promotions that may be of interest to you. This will always be sent to the contact name that made the request/booking.
Will we share or disclose any of this personal information?
We will not share your personal data unless we have to. When making a travel booking, some of the personal data you provide will need to be passed to and processed and stored by relevant third parties, such as airlines, cruise lines, hotels and transport companies to facilitate your booking. Some of these parties may be based outside of the European Economic Area (EEA). Organisations that are based outside of the EAA may not be subject to the same level of controls in regard to data protection as exist within the UK and the EAA. In order for you to travel overseas, we may be required by law to disclose some of your personal data to government bodies or other authorities in the UK and in other countries, such as those responsible for immigration, border control, security and anti-terrorism. For bookings to the United States of America please note that in accordance with an International Agreement between the European Union and the United States, we are required to transfer to the US Department of Homeland Security certain travel and reservation data about passengers flying between the European Union and the United States of America.
How do we protect customer information?
All the information you provide us with online is protected by a secure server. Any credit/debit card details will be destroyed once payment is made. We will never share your private details with anyone else, unless as specified above to facilitate your booking.
Data Retention periods
We will hold your personal data for as long as required to deliver the products and services you have requested or shown an interest in. This includes; If you are an existing customer, information which relates to previous bookings will be kept for 7 years. Your email address will be retained indefinitely for marketing and will enable us to keep you updated with our latest special offers and destination updates. You can opt-out of this service at any time.
Accessing your information
We are a Data Controller, and we are notified with the UK Information Commissioner. Under UK Data Protection legislation, you are entitled to see a copy of the personal information that we hold about you and how it is being used. If you wish to do so, please send us your request in writing, signed and dated to:
The Data Controller
Wessex Travel, The Old Cheese House, Black Venn Farm, Lower Hartgrove, Shaftesbury, Dorset. SP7 0AS
If you would like to update any of your details or be removed from our database at any point, you can contact us in writing or email us at firstname.lastname@example.org
If you have a complaint with the way in which we have handled your personal data, please contact us. You have the right to complain to a supervisory authority; in the UK this is the Information Commissioner www.ico.gov.uk.
To unsubscribe from email marketing from us you can click on the unsubscribe mechanism on all marketing emails, or send us an email at email@example.com and ask us to cease using your personal data for the purpose of direct marketing.